Constitution
- 1. Name
The club shall be called Loch Eck Orienteers (hereinafter referred to as EckO).
- 2. Object
The object of EckO shall be to promote orienteering in Argyll.
- 3. Membership
- 3.1 The membership shall consist of the following categories:
- adult membership.
- junior membership (incorporating secondary and primary schools).
- family membership.
- 3.2 The membership fees shall be agreed by each Annual General Meeting.
- 3.3 All members joining EckO shall be deemed to accept the terms of this constitution
and any Bye-laws published from time to time by EckO.
- 3.4 All fully paid up members of EckO are eligible to vote at Annual General
Meetings and Extraordinary General Meetings.
- 4. Management
- 4.1 The officers of EckO, who shall be honorary, shall consist of a chairman,
secretary, treasurer, schools rep, ordinary member, and publicity officer,
who shall be elected annually at the Annual General Meeting. If the
post of any officer or any other committee member should fall vacant
after such an election, the committee shall have the power to fill
the vacancy.
- 4.2 All Executive Committee Members shall be members of EckO.
- 5. General Meetings
- 5.1 The Annual General Meetings.
EckO shall hold an A. G. M. in the month of March to:
- Approve the minutes of the previous A. G. M.
- Receive reports from the Chairman and Honorary Secretary.
- Receive a report from the Honorary Treasurer and approve the annual accounts.
- Elect the Executive Committee.
- Consider changes to the Constitution.
- Deal with other relevant business.
- 5.2 Extraordinary General Meetings.
An E. G. M. shall be called by an application in writing to the secretary, supported
by at least six members of EckO. The Executive Committee shall also have the power to
cal and E. G. M. by the decision of a simple majority of its members.
- 5.3 Notices.
At least 30 days notice shall be given to all voting members of any General Meeting.
- 5.4 Voting.
- With the exception of changes to the Constitution, decisions put to a
vote shall be resolved by the simple majority at the General Meeting.
- The Chairman of EckO shall hold a deliberative as well as a casting vote.
- 5.5 Quora.
The quorum of General Meetings shall be one fifth of the total club membership,
and the quorum for Committee Meetings shall be three members.
- 5.6 Changes to the Constitution.
- Any change to the Constitution shall require a two thirds majority of
those present and eligible to vote at a General Meeting.
- Notice shall be given to all voting members of any General Meeting as
specified in 5.3 and then any proposal to change the Constitution shall
be submitted in writing to the Secretary at least 15 days prior to the
meeting.
- All proposals for changes to the Constitution shall be signed by two
members eligible to vote at a General Meeting.
- 6. Finance and Accounts
- 6.1 The financial year shall run from March 1st to February 28th (29th
in leap years) each year.
- 6.2 The Honorary Treasurer shall be responsible for the preparation of
annual accounts of EckO.
- 6.3 The accounts shall be audited by an independent person elected
annually by the A. G. M. if deemed necessary.
- 6.4 All cheques drawn against EckO’s funds shall be signed by the
Treasurer and one other nominated Office-bearer.
- 6.5 All members of EckO shall be considered jointly responsible for the
financial liabilities of EckO.
- 7. Bye-laws
The Executive Committee shall have the power to publish and enforce such bye-laws
as the membership feels necessary to govern the activities of EckO.
- 8. Dissolution
In the event of the dissolution of EckO, any asset thereof shall not be distributed
amongst members of EckO in any way whatsoever.
March 2004.
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