AGM 20th March 2010
The 2010 A.G.M. took place on Saturday 20th March 2010, approximately 6pm in Sgorans Chalet, Lagganlia
AGM Minutes
1. Welcome & Apologies
Ross Lilley (Chair) welcomed all – the best attended AGM ever! 27 folks made sure we were quorate!
Present: Robert Kincaid, Fiona Kincaid, Andy Dale, Julie Watson, Gordon Shearer, Lucy Shearer, Kate Hunter, Andrea Lines, Marieke Steuben, Tina Jordan, Matthew Phillips, Sadie Phillips, Jan Kersel, Briony Kincaid, Gill Berrow, Niall Urquhart, Carol Burnapp, Alan Partridge, Susannah MacMillan, Dave Bleazard, June Bleazard, Suse Coon, John Coon, Lynne Walker, Ross Lilley, Mandy Peden, John Peden.
Apologies: Paul Frost, Lisa Bruce, Andy Beveridge, John Anderson
2. Minutes of the 2009 AGM
Approved by the members.
Proposed: Carol Burnapp
Seconded: Kate Hunter
3. Committee reports: for the main reports see below.
• Chair (Ross Lilley)
• Secretary (Lynne Walker)
• Treasurer & Funding (Andy Dale): Andy also circulated the club accounts.
• Website / Publicity & Membership (Paul Frost)
• Child protection (Gill Berrow): nothing to report of note to the membership.
• Junior co-ordinator (Kate Hunter)
• Local area rep: Cowal – Carol Burnapp.
4. Membership fees / structure for 2011 (Andy Dale)
Currently £0 for EckO membership and Andy feels that this should stay the same. Local events are covering the costs instead of a membership fee.
Spring series fees: £5 senior (£3 BOF member), £2 junior.
These two items were approved by the members present.
5. Events 2010 / 2011
• Spring series 2010
After discussion, it was decided to have a variety of evenings. Lynne is to approach all and obtain definite dates asap.
• Spring training day (Kerrera, 8th or 9th May 2010) Niall Urquhart
Definitely Sunday May 9th (junior training in Glasgow Saturday 8th May).
• Scottish Champs 2010 – helping on the Sunday (Andy Dale & Paul Frost)
EckO members will be told details of their tasks later on as the organiser has just been appointed.
• Autumn series 2010: planning / organising local events: what events would people like to have?
Lynne is to circulate an email regarding choices etc.
• Club champs (June Bleazard): something will happen in September!
• Other EckO events the members would like to have?
Lynne to circulate as part of the email about events.
• Oban 2011 6-Day event: Ross Lilley: update given by Ross on the progress to date.
6. Election of committee
• Chairman: Ross Lilley
• Secretary: Lynne Walker
• Treasurer: Andy Dale
• Publicity & Membership: Paul Frost
• Junior liaison: Kate Hunter
• Committee members:
Lorn: Kate Hunter
Cowal: Carol Burnapp
Child protection: Gill Berrow
All present voted for the committee above.
9. A. O. C. B.
Gill: she is working towards Level 4 coach and she would like to mentor people in the club (Matt & Sadie Phillips have approached Gill about this).
Suse: JogScotland people in Tarbert keen to be involved in orienteering. Extension of school map and then further? To be discussed at first committee meeting.
Niall: ABOP: running schools orienteering competitions (OLI, MAKI, Helensburgh, Islay) – looking for any volunteer help from club members.
10. Date of 2011 A. G. M.
March 2011, location to be decided.
11. Award of club trophies at dinner:
• Forest Trophy (for services to the club or excellent results): Briony Kincaid
• Grammar School Shield (junior performance): Callum Hunter
• Wooden Compass (for a mistake you wish you had not made!): Andy Dale for misplacement of a control at an EckO event and picking up the wrong course map at a big event!
Committee reports
Chairman’s Report: Ross Lilley
I can’t remember a year when the club has achieved so much on so many fronts. We’ve had fantastic individual results as well as excellent team efforts. We’ve put on some top class events, grown our membership to encompass all ages and abilities and had some fun on the way culminating in this weekends training. It’s difficult to include all of the highlights of the year but here’s a few:
March
• EckO shows signs of what’s to come this year by being placed 5th in the Compass-sport cup at Mugdock. Strength and Depth showing through.
April
• Club puts on the 3 in 1 weekend including SOL2 at Ardnaskie. Something for everyone much appreciated by those travelling from afar.
May
• EckO turn out in strength at the Scottish Champs. Andy, Fiona & Finlay then Lynne, Gill & Alan come second in their relay classes.
• Taynuilt School placed 4th overall in Scottish Schools Champs including P5/6 girls third place and P7 boys 4th place.
June
• Paul awarded Scottish Orienteering Association President’s Medal for services to Orienteering.
July/August
• EckO do their bit to stage Tay09 Six Days – Carol and her team joint organise Day 2, Lynne controlling Day 6, Ross planning Day 2. Sam achieves third place overall in M12B
September
• EckO win 8 person relay thanks to Gill, Andy, Lynne, Carol, Alan, Briony, Kate and Paul
October
• Callum wins Northern Lights Trophy at the last SOL of the year.
November
• Taynuilt comes third in the small schools section of the British School Championships thanks to Callum’s 3rd and Emily’s 6th places.
December
• Some good overall results in the Scottish Orienteering League – Lynne, Kate and Callum all 2nd place in their classes; Roanne & Lucy 3rd; Fiona, Ross, Carol, Briony, Julie, Andy and Alan all in top ten of their classes. Andy and Alan gave younger orienteers a run for their money by running ‘out of class’.
January
• 20+ stalwarts turn out for the 2nd Club New Year fun run in the snow.
• Briony selected for the Scottish Junior Squad.
February/March
• OK enough snow – bring on the 2010 season!
Looking Forward….
With our new found confidence from training there is a full Scottish O League to look forward starting next Sunday. Several members are attempting the long trek to the JK and British Champs; hopefully most of us can make the Scottish Champs at the end of May and help Andy out with staging the Relays. We have our own May series to organise and enjoy and I will be coaxing members to start getting active in their roles for staging next years Oban 2011 six days.
Secretary - Lynne Walker
The task of club secretary continues to be a little less onerous as time goes on. Electronic communication helps – it becomes much easier to communicate with club members. Please let us know if you have too much communication!
All events are now registered electronically (Andy Dale & I are the ones allowed to do this!) and the participation/levy form is also returned electronically. The task is relatively simple, if a little cumbersome. It is much easier to update/alter details about our L3/local events. We still need to keep all the registration sheets for a number of years after each event; this is an insurance requirement.
The committee have communicated electronically, with a whole meeting taking place by committee members commenting on Google ‘docs’. This was found to be a very useful way of discussing items.
Finally, remember that EckO is YOUR club and we need any of your contributions - never feel that you are not experienced enough or not capable of taking on something at an event. We are a small club and the more everyone does then the less onerous the tasks are!
Publicity/Clothing/Electronic kit/Membership – Paul Frost
Website
I am looking at creating a junior section but need to have discussions with interested parties to decide the final approach. There may be child protection issues to consider.
Club publicity leaflet
I am working on that now and expect it to be available in the next few weeks when I have found a printer that can handle the files I create.
Club clothing
There were some comments about the material of last year’s kit and I’m looking for suggestions for any new kit and an idea of the demand.
Electronic Kit
I think we are now well covered with the quantity of controls etc. for now. I added a proper splits printer to the kit last year (but it does need a computer attached and probably 240v power to use). The club laptop computer battery is not holding a charge for long enough now to use it at an event without power.
It would be good to have a laptop to use for download, instant results and course checking at local events, but weather and power make this difficult. The print station we currently use is less susceptible (but not immune) to the damp than a computer would be - so more care would need to be taken to keep it dry.
We could consider buying a small ‘netbook’ computer (around £230-300) that would have the battery life we need and be compact. Discuss at the AGM.
A number of members now have their own SI card and this does make results processing much quicker. Ideas for how we increase the number welcome.
Membership
We had about 60 members on the last report I had from British Orienteering (for 2009), but renewals have recently gone out and I don’t have a report for 2010 yet.
Cowal Rep – Carol Burnapp
There were only two events held in the Cowal area in the last year. Lochgoilhead in the Spring series which was very poorly attended and Ardkinglas in the Autumn series. This had a much better turn out due to the number of people from the Oban area that travelled down. Generally there seems to be a limited interest in the Cowal area now and evening events are too far for the Oban area families to travel. The Ardkinglas event was more successful because it was during the day at a weekend.
I received this e-mail below from Jean Maskell a few days ago and it should probably be discussed at the A.G.M.
“A vague thought has come into my mind of making a permanent orienteering course here. I wondered what EckO would think of it but more importantly what the implications of using the map might be and any corrections that might be needed. Obviously there is copyright to consider.”
Treasurer – Andy Dale
The club is in a very healthy state financially with an effective surplus for the past year of around £1000. Our biggest undertaking, the SOL2 weekend, roughly broke even, with the large expense of updating the Ardnaskie map entirely covered by this one event. With no major equipment purchases or new maps during the year, the income from the healthy number of local events has more than covered printing and other costs. Changes in the event fee structure (discounts for members) and keeping the club component of membership fees at zero have not hurt us financially. Our involvement with large events elsewhere (the 6-days etc) has also helped, contributing £478. A major success for the club was obtaining a £1000 Big Lottery grant for the spring 2010 coaching weekend and publicity for the upcoming spring series.
Juniors - Kate Hunter
This year has been very busy for the juniors with more of them travelling to compete in the SOLs and other major events.
As more juniors join the club and become involved we have identified a need for training both for the technical side of orienteering and the social aspect. With this in mind I have spoken with Christine Patterson from Clyde who is trying to arrange for a few of the clubs in the west (Clyde, FVO, AYROC and EckO) to join together to give the juniors some training. Clyde is to “host” the first training session on 8th May.
There are also plans to get some teams together (both competitive and non-competitive) for the Scottish Champs junior relays and provisionally Briony, Callum and Roanne have been asked to run in the inter area junior competition on the 6th June. We further hope to take any juniors who want to go, to the Scottish Schools competition on 4th June in Cumbernauld and also enter the Jamie Stevenson Trophy on the 20th June - a banner to wave would be good!
Incentive scheme folders were introduced at the club weekend which rewards the juniors for attending events ie. They receive a badge for attending 5 events, then 10 events etc. Also included is a “Star Scheme” (which I believe we are helping to trial) which sets the juniors targets to help them progress ie, at 1 star level they must be able to orientate their map, identify basic features etc. These have been a big hit with the juniors who have received them so far.
Posted on 24th Mar 10
by Lynne Walker - Secretary
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