AGM 27th March 2011
The 2011 A. G. M. took place on Sunday 27th March 2011 at approximately 5pm in the Shearer residence, Aird’s Bay.
A. G. M. Minutes
1. Welcome & Apologies
The chairman, Ross Lilley, welcomed all and commented that it was an excellent turn-out again.
Present: Ross Lilley, June Bleazard, Susannah MacMillan, Fiona Kincaid, Andy Dale, Andrea Lines, Marieke Steuben, Kate Hunter, Julie Watson, Gordon Shearer, Alan Partridge, Lucy Shearer, Gill Berrow, Carol Burnapp, Paul Frost, Lynne Walker.
Apologies: Dave Bleazard, Andy Beveridge, Robert Kincaid.
2. Minutes of the 2010 AGM
2010 AGM minutes
Approved by the members.
Proposed: Ross Lilley
Seconded: Carol Burnapp
3. Committee reports
The main reports are below
• Chair (Ross Lilley)
• Secretary (Lynne Walker)
• Treasurer & Funding (Andy Dale)
• Website / Publicity & Membership (Paul Frost)
• Child protection (Gill Berrow): Gill’s report is a separate article on the EckO website Protection of Vulnerable Groups
• Junior co-ordinator (Kate Hunter)
• Local area rep (Cowal – Carol Burnapp, Lorn – Kate Hunter)
4. Membership fees / structure for 2012
(Andy Dale)
The Treasurer recommended that there is no change for 2012 and the members accepted this.
£0 for membership.
EckO local (Level D) events: £5 senior (£2 discount for members); £2 juniors.
5. Events 2011 / 2012
• Spring series 2011: there is a series of five events planned; all planners/organisers & controllers appointed.
• Autumn series 2011: planning / organising local events: what events would people like to have? Andrea (shinty) and Gordon (rugby) to liaise with Lynne about fixtures.
• Club champs (Niall Urquhart): Niall will be reminded about this and a date advertised.
• Other EckO events the members would like to have: club members would like another residential weekend in late February or early march 2012; maybe Moray coast to start to get into the sand dune techniques. Lynne & Gill wills start to organise this. Ross will look into funding applications.
• Oban 2011 6-Day event: Ross Lilley. There will be a club bar-be-que for all club members after Oban 2011 on Sunday 7th August 2011. The entries received by January 2011 were very healthy. One problem is that TranServ are not meeting around the table just now but the Assistant Co-ordinetor (Colin Matheson) is on to this. Mapping updates will be done soon.All courses are planned. There is quite a lot to do with regard to alerting local businesses. Lynne made an appeal for people to be part of an Information team, especially for Saturday 30th July when many are required to hand out bibs and programmes - younger members are very welcome to help with this!
• SOL 2012: March 21st 2012. Discussions centred round making this a double header weekend with a middle distance race on the Saturday. Planners and organisers are being sought - do not be shy!!
6. Election of committee
The committee were elected by a unanimous vote.
• Chairman: Ross Lilley
• Secretary: Lynne Walker
• Treasurer: Andy Dale
• Publicity & Membership: Paul Frost
• Committee members:
Lorn & Junior co-ordinator: Kate Hunter
Cowal: Carol Burnapp
PVG: Gill Berrow
7. A. O. C. B
There was no A. O. C. B.
8. Date of 2012 A. G. M.
March 2012 sometime.
9. Award of club trophies
The chairman received many nominations, especially for the Wooden Compass! Trophies were presented to
• Forest Trophy (for excellent results): Carol Burnapp
• Libramont Trophy (for services to the Club, formerly for the Spring Series): Paul Frost
• Grammar School Shield (junior performance): Briony Kincaid
• Wooden Compass (for a mistake you wish you had not made!): still to be presented as the person was not at the A. G. M.!
The meeting ended at 6:10pm with a Bring-a-Dish meal (another name for a groaning table!!). Most of the adults managed to trample on the kids and get some food.
Many thanks to Gordon & Lucy for being hosts for the AGM and Dinner.
Committee Reports
Chairman’s report: Ross Lilley
The last AGM did not seem that long ago when we were all packed into Lagganlia for pre-season training. It must have done the trick since we’ve had some fantastic results since. Briony not only coming 2nd in W14s but also helping fellow Scots come 2nd in the girls relay too. Callum winning the Scottish Champs and the Scottish Schools then helping his Taynuilt school team take 3rd place in the Scottish Schools relays along with Tom and Harry. Tom too - winning his class in the Northern Lights as did Eilidh. Emma, Roanne and Lisa taking 2nd place in the P5/6 girls Scottish Schools and finally Tom and Callum ending the ‘year’ by attending the Scottish Juniors training camp. Well done EckO juniors and many thanks to Kate, Lynne and Andrea and other mums and dads for putting so much hard work into them all.
However, it is good to be able to report other forms of club development other than just competition results. The committee set up a club development plan that is already yielding results. Jan, Paul, Fiona, Mark, Kate and Robert all gained their Level 1 coaching certificates at Glenmore Lodge. Lynne retired from the day job only to load far more work on to herself in various roles in coaching across the UK as well as continuing to steer the Scottish Six Day Company and numerous other SOA and EckO tasks. Andy and Alan put a huge amount of effort into planning the Scottish Champs on behalf of the club and we all pulled off a successful Spring and Autumn 2010 series. Credit should also go to the various people flying the flag further from home including Lynne, Paul, Carol, Alan and Andy at the British Champs; Andy and Marieke at the O-Ringen (no less!) and Dave at the OMM. The Shearers and MacMillans braved the Purple Thistle and some of us tried Night orienteering for the first time at Inshriach - wasn’t that fun?! Probably the most impressive physical feat of the year for me was Gill returning to full competitive orienteering after such an horrific fall - yes, you read correctly - all within one year!
We have only 4 months to go before we host the biggest event in the country - cripes! Whilst Oban 2011 will undoubtedly dominate 2011/12 (at least it will for me) let’s hope it does not stop EckO continuing to develop the way it has been doing this past year.
Finally I would not have been able to write this article without our superb website - thanks Paul and all those contributing articles that help to forge our club identity.
Secretary’s report: Lynne Walker
The club continues to consolidate. As secretary this is evident – I do not have to do everything now! People are taking on more junior training (and might soon face the daunting queue of juniors clutching their Incentive folders!). People are coming forward to offer to plan & organise a local event. There was a good turn-out for the combined Condes & Event Safety workshop in February. There is a lot of involvement and giving from many people – thank you.
Electronic communication is vital in our dispersed community. Members receive information via email; the committee holds Google Docs meetings; I have had discussion with the Chairman over Skype; the maps are now ‘in the cloud’ and being looked after by an earthly custodian (Alan). We would hope to build the website into a resource for members but this means that contributions are needed to keep it alive. So if you have been anywhere, done anything then please send in an article.
We also now advertise our presence at events with the smart ‘sail banners’. It also helps the juniors (and some adults!) find the club ‘enclosure’.
The committee drew up a development plan in June 2010. Development Plan Good progress has been made on many areas identified. Suggestions for the 2011 - 2012 development plan will be welcome.
Treasurer’s report: Andy Dale
At the close of the year (to March 2011) the club has a healthy bank balance of £4078. We are down £1918 on the year although this is in part due to the March 2010 coaching weekend and purchase of new club kit which has not yet all been recouped. Taking out these effects and also SI card sales, which are effectively a loan to us (of £400 so far), we are down a rather less alarming £686. Some major investments have been new OCAD licences (£801), banners (£438), a laser printer for Dunoon (£258) and a power pack (£110). The coaching weekend was a net expense to the club of £568 spread over last year and this.
Almost all of our income comes from local events, and this year’s total from that source (£1520) was down slightly on last year (£1640). There is no need to change our charging structure for membership or events, but we should be aware that if we wish to continue to invest in equipment, maps, training etc as we have done over the past few years we need to generate some additional income from grants and/or major events such as SOLs. We should receive some money from Oban 2011 through Rest day activities and training map sales.
Membership report: Paul Frost
We currently have 56 members (23 Juniors 33 Seniors).
But only one of those joined in the last year and we lost three, so we should make an effort to find some new members. We should try to get a few more along to the Spring Series to ensure a small growth. Maybe contact JogScotland (Lizzie Rose) to find out if some might be interested. Also making a link with Stramash and their Summer Sensations programme.
Website/Publicity report: Paul Frost
Thanks go to Robert K, Briony K, Dave B, Marieke, Kate H, Lynne W and the Shearers for articles that appeared on the website in the last 12 months. These articles are important in making the website worth visiting and entertaining, so don’t be shy. Ross continues to publicise Oban 2011 in the Oban Times; we might have to pay for an advert here in the near future.
Junior co-ordinator report: Kate Hunter
2010 has been a busy and very successful year for the juniors.
June 2010 was a busy month with entries from Taynuilt, Kilchrenan, Rockfield and Oban High school into the Scottish Schools Competition in which we won some individual medals.
Mid June saw a large group of juniors at the Jamie Stephenson Trophy for the first time, which is an inter-club junior competition. All the juniors did very well with Eilidh and Callum winning medals.
The juniors were also very successful in the SOLs with many of them being placed in the top 5.
We all continue to be very proud of Briony and her achievements with Scotjos. Two more members of EckO were also invited in February to join Scotjos for their junior development weekend. Scotjos are also training in our area in June and Maureen Brown has kindly allowed any juniors at light green and above to join them for some of the weekend.
This year we are working hard to involve as many juniors as possible in advance of the 6 days.
Club members have been working with Taynuilt, Kilchrenan and Lochnell schools to raise awareness of orienteering and to prepare children for the Lorn and Isles Inter-school competition. We also hope to encourage some more juniors along to the Spring series. By providing the after-schools clubs we have also managed to get some of the parents involved. As part of the after-schools club we had 52 children at Coille Nathais and 45 at Sutherlands Grove.
We further plan to take a team to the Scottish Schools in June and also enter the Jamie Stephenson Trophy again.
I would also like to organise some junior training in advance of the autumn series and also plan to speak to Dale Kupris about publising the spring series and the 6 days (with Ross) through the schools.
There is also a possibility of helping to start up an orienteering club at Oban HS.
Posted on 04th Apr 11
by Lynne Walker - Secretary
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